2015 Madison County Commission Agendas

1/14/2015 Commission Meeting Agenda (Click here) - 10am, 7th Floor Commission Chambers, Madison County Courthouse

Madison County Commission Meeting Agenda
Wednesday, January 14, 2015, 10:00 a.m.
7th Floor, Madison County Courthouse

1. Prayer-Reverend Robert Somerville, Awareness Ministry
2. Pledge of Allegiance
3. Announcement of Appointment to the Harvest Square Cooperative District Board of Directors for a Term Expiring on October 17, 2015
4. Appointment to the County Position on the Land Trust of North Alabama, Inc. Board of Directors for a Term Beginning on January 1, 2015 and Expiring on December 31, 2016 (County Attorney)
5. Authorize Chairman to Execute Agreement with Madison Chamber of Commerce (Chairman)
6. Authorize Chairman to Execute Agreement with Big Brothers Big Sisters of North Alabama, Inc. (Chairman)
7. Authorize Chairman to Execute Agreement with Traveller Multimedia Network, LLC regarding Courthouse WiFi (Chairman)
8. Authorize Chairman to Execute Agreement with HEALS, Inc. (D-1)
9. Authorize Chairman to Execute Agreement regarding Madison County Deputy Sheriff Off-Duty Security Services (D-4)
10. Authorize Chairman to Execute Agreement with Croy Engineering, LLC regarding Highway Safety Improvement Funds (Engineering)
11. Authorize Chairman to Execute Agreement with Johnson and Associates, Inc. regarding Wayne Road Improvements (Engineering)
12. Authorize Chairman to Execute Agreement with Real Sub, LLC regarding Satellite Office at Flint Crossing (License Department)
13. Authorize Chairman to Execute Agreement with Advanced Correctional Healthcare, Inc. regarding Inmate Healthcare Services (Sheriff)
14. Authorize Chairman to Execute Agreement with Koorsen Fire & Security regarding Fire Sprinkler System at Madison County Detention Facility (Sheriff)
15. Authorize Chairman to Execute Agreement with the City of Madison regarding Inmate Housing (Sheriff)
16. Authorize Chairman to Execute Agreement with Geographic Information Services, Inc. regarding Technical Support (Tax Assessor)
17. Authorize Chairman to Execute Agreement with Cleary Construction, Inc. regarding Water Main Relocation for Winchester Road Widening at Flint River (Water Department)
18. Authorize Chairman to Execute Agreement with TTL, Inc. regarding Unregulated Contaminant Monitoring Rule 3 Sampling & Analysis (Water Department)
19. Raise Requests (Personnel Director)

20. SUBDIVISION(S):
The Preserve on the Flint Phase 2 (Proposed)/Mungo Homes of Alabama (Collins Pearson) / District 1
Pop’s Valley (Proposed)/Roger & Jill Clemons/District 3
Pop’s Valley (Final)/Roger & Jill Clemons/District 3
A Resubdivision of Lot 1 of Candlestand Estates as recorded in plat book 18, page 89 and lot 1 of a resubdivision of lot 3 & a part of lot 2 of Candlestand Estates as recorded in plat book 32, page 21 (Proposed) / Douglas D. & Shannon W. Freeman (owner) / District 3
A Resubdivision of Lot 1 of Candlestand Estates as recorded in plat book 18, page 89 and lot 1 of a resubdivision of lot 3 & a part of lot 2 of Candlestand Estates as recorded in plat book 32, page 21(Final) / Douglas D. & Shannon W. Freeman (owner) / District 3

21. BID RECOMMENDATIONS: Ratify, table, cancel or reject:
2014-81 For the rental/lease of farmland owned by Madison County Commission
2014-82 For miscellaneous construction items for Charity Lane widening project.
2014-83 For crushed stone and aggregate base for various departments.
2014-84 For Service Line Leak Repairs, as needed
2014-85 For renewal notices for the Madison County License Department
2014-86 For fencing installation for the Madison County Water Department.

22. Budget Adjustments (County Administrator)

23. Private Works Report (County Administrator)

The next scheduled meeting of the Madison County Commission will be Wednesday, January 28 at ten in the morning.



1/28/2015 Madison County Commission Meeting Agenda for January 28

Madison County Commission Meeting Agenda

Wednesday, January 28, 2015, 10:00 a.m.

7th Floor, Madison County Courthouse



1. Prayer-Tom Lovell, Senior Pastor at Faith Presbyterian Church

2. Pledge of Allegiance

3. Matt Massey - Superintendent, Madison County Board of Education

4. Appointment to the Harvest Square Cooperative District Board of Directors for a Term Expiring on October 17, 2015 (D-4)

5. Announcement of Appointment to Place 1 of the Harvest-Monrovia Water, Sewer and Fire Protection Authority, Inc. Board of Directors for a Six-Year Term beginning on March 1, 2015 and expiring on February 28, 2021 (Legal)

6. Announcement of Appointment to Place 1 of the Owens Cross Roads Water and Fire Protection Authority Board of Directors for a Six-Year Term beginning on March 1, 2015 and expiring on February 28, 2021 (Legal)

7. Authorize Chairman to Execute Agreement with Alabama Department of Transportation regarding Directional Signage at Exit 15 on I-565 (Chairman)

8. Authorize Chairman to Execute Agreement with Rocket City Federal Credit Union regarding Courthouse ATM Location (Chairman)

9. Authorize Chairman to Execute Agreement with Sharp Communication regarding P25 System Radio Maintenance (Chairman)

10. Authorize Chairman to Execute Agreement with Iron Planet, Inc. regarding Sale of Equipment (D-3)

11. Authorize Chairman to Execute State Subgrantee Disaster Assistance Agreement (D-3)

12. Authorize Chairman to Execute Agreement with WOW! Internet, Cable and Phone regarding Internet Service to Public Works Building (Building Inspection)

13. BID RECOMMENDATIONS: Ratify, table, cancel or reject:

2015-02 For six (6) or more Tractors for the Madison County District Three Office

14. Budget Adjustments (County Administrator)

15. Private Works Report (County Administrator)





2/11/2015 Commission Meeting Agenda (Click here) - 10am, 7th Floor Commission Chambers, Madison County Courthouse

Madison County Commission Meeting Agenda
Wednesday, February 11, 2015, 10:00 a.m.
7th Floor, Madison County Courthouse

1. Prayer- Reverend Robert Somerville, Awareness Ministries
2. Pledge of Allegiance
3. Resolution regarding Bond Issue (Chairman)
4. Resolution regarding Levy of Taxes (Tax Collector/County Attorney)
5. Acceptance of Deed from Wal-Mart Real Estate Business Trust and B & L Private Utility, LLC for a Portion of a Sanitary Sewer Easement (Engineering)
6. Authorize Chairman to Execute Agreement with Cadre Consulting, Inc. regarding Management Practices (Chairman)
7. Authorize Chairman to Execute Agreement with Littlejohn regarding Engineering Study (Chairman)
8. Authorize Chairman to Execute Agreement with the City of Madison regarding Joint Purchasing Agreement (D-2)
9. Authorize Chairman to Execute State Subgrantee Disaster Assistance Agreement (D-3)
10. Authorize Chairman to Execute Agreement with Battlefield Ministries, Inc., operating as Harvest Youth Club (D-4)
11. Authorize Chairman to Execute Agreement with Garver, LLC regarding West Limestone Road Bridge Widening over Copeland Creek (Engineering)
12. Authorize Chairman to Execute Agreement with the City of Huntsville regarding Winchester Road Widening from Dominion Circle to Naugher Road (Water Department)
13. Authorize Chairman to Execute Agreement with the Alabama Department of Transportation (ALDOT) regarding Utility Facilities on Public Rights-of-Way (Water Department)
14. SUBDIVISION(S):
Pop’s Valley (Proposed) / Roger & Jill Clemons / District 3
Pop’s Valley (Final) / Roger & Jill Clemons / District 3

15. BID RECOMMENDATIONS: Ratify, table, cancel or reject:
2015-01 For one or more new dual monitor computer system(s) for various Madison County Departments.
2015-03 For one (1) or more Gooseneck Trailer(s) for the Madison County District Four Office.
2015-04 For Chase Tank and Killingsworth Cove Tank Exterior Cleaning.
2015-05 For one or more Compact Track Loader (Skid Steer) for Madison County District Three East Office.

16. Budget Adjustments (County Administrator)
17. Approval of September Expenditures (County Administrator)
18. Private Works Report (County Administrator)

Public Comments: If you wish to speak before the Commission, please stand and state your name and address for the record.

The next scheduled meeting of the Madison County Commission will be Wednesday, February 25 at ten in the morning.



2/25/2015 Commission Meeting Agenda (Click here) - 10am, 7th Floor Commission Chambers, Madison County Courthouse

Madison County Commission Meeting Agenda
Wednesday, February 25, 2015, 10:00 a.m.
7th Floor, Madison County Courthouse

1. Prayer-Jason Parks, Lead Pastor of Refuge Church
2. Pledge of Allegiance
3. Resolution regarding Levies for Alcoholic Beverages for 2015 – 2016 (County Attorney)
4. Resolution regarding Title VI Program – Robert “Bob” Harrison Senior Wellness and Advocacy Center (Planning)
5. Resolution regarding Subgrantee Disaster Assistance Agreement (Planning)
6. Acceptance of Deed from Johnny R. Carter and Kathy L. Carter regarding Water System Improvements (Water Department)
7. Vacation of Utility and Drainage Easement in Magnolia Springs Subdivision, Phase 7 in District 4 (Engineering)
8. Announcement of Appointment to Place 1 of the Madison County 310 Board of Directors for a Six-Year Term beginning on April 1, 2015, and expiring on expiring on April 1, 2021 (Legal)
9. Announcement of Appointment to Place 4 of the Madison County 310 Board of Directors for a Six-Year Term beginning on April 1, 2015, and expiring on expiring on April 1, 2021 (Legal)
10. Appointment to Place 1 of the Owens Cross Roads Water and Fire Protection Authority Board of Directors for a Six-Year Term beginning on March 1, 2015 and expiring on February 28, 2021 (Legal)
11. Approval of Off-Premise Alcoholic Beverage License Application of Wal-Mart Stores East, LP d/b/a Walmart Market #6878 (D-1)
12. Approval of Off-Premise Alcoholic Beverage License Application of Wal-Mart Stores East, LP d/b/a Walmart Market #6878 Gas (D-1)
13. Authorize Chairman to Execute Permit Renewal Applications for Solid Waste Disposal Construction/Demolition Landfills for District 1 and District 3 (Engineering)
14. Authorize Chairman to Execute Agreement with Pro Turf Landscape Management, LLC (Engineering)
15. Ratification of Agreement with Kirkland’s Pest Control, LLC regarding Treatment for Brown Recluse Spiders (License Department)
16. Authorize Chairman to Execute Agreement with Blue & Lowe Properties, Inc. (Sheriff)
17. Authorize Chairman to Execute ADEM Drinking Water Renewal Permit Application (Water)
18. Authorize Chairman to Execute Agreement with Littlejohn Engineering Associates, Inc. regarding Winchester Road Widening Project (Water)
19. Authorize Chairman to Execute Agreement with Garver, LLC regarding Water Main Installation along Pulaski Pike from Patterson Lane to Morris Lane (Water)
20. Authorize Chairman to Execute Agreement with Garver, LLC regarding Northwest Madison County Water System Improvements (Water)
21. Raise Requests (Personnel Director)

22. BID RECOMMENDATIONS: Ratify, table, cancel or reject:
2015-01 For one or more new dual monitor computer system(s) for various Madison County Departments.
2015-06 For one (1) or more skid mounted spraying system(s) for the controlled application of herbicides.

23. Budget Adjustments (County Administrator)
24. Approval of October Expenditures (County Administrator)
25. Private Works Report (County Administrator)

Public Comments: If you wish to speak before the Commission, please stand and state your name and address for the record.

The next scheduled meeting of the Madison County Commission will be Wednesday, March 11 at ten in the morning.



4/22/2015 Commission Meeting Agenda (Click here) - 10am, 7th Floor Commission Chambers, Madison County Courthouse

Madison County Commission Meeting Agenda
Wednesday, April 22, 2015, 10:00 a.m.
7th Floor, Madison County Courthouse

1. Prayer
2. Pledge of Allegiance
3. Recognition of J. O. Johnson Boys Basketball Team - 2015-5A State Champions (D-6)
4. Public Hearing regarding Monrovia Volunteer Fire Department, Inc. Financial Obligations for Construction of a Fire Hall (County Attorney)
5. Presentation by Huntsville Historic Foundation of Log Cabins to Bungalows, a Historic Resources Survey of Madison County, Alabama (County Attorney)
6. Presentation by Allen Pasuer regarding Monrovia High School (D-1)
7. Presentation by 9-1-1 Director Ernie Blair (Chairman)
8. Resolution regarding National Public Safety Telecommunications (9-1-1) Month (Chairman)
9. Resolution regarding Eastwood Drive Utility Easement and Right-of-Way Conveyance to the City of Huntsville (Engineering)
10. Resolution regarding Title VI Plan for Robert Harrison Senior Wellness & Advocacy Center (Planning)
11. Resolution regarding Legislation regarding Tax Referendum proposed by Sheriff Blake Dorning (Sheriff)
12. Acceptance of Right-of-Way Deed from Gene Thomas Hailey regarding Gillespie Road (D-2)
13. Acceptance of Right-of-Way Deeds regarding Winchester Road Widening Project (Engineering):
• Watson Company, LLC;
• Madison County Board of Education;
• Frank McAllister, III and Yvonne S. McAllister; and
• Columbus Bank & Trust Company
14. Acceptance of Right-of-Way Deed from Tullys Maxcell Brock and Roberta Darlene Brock regarding West Limestone Bridge Improvement Project (Engineering)
15. Vacation of Utility and Drainage Easement in Vasser Farms Subdivision in District 4 (Engineering)
16. Announcement of Appointment to Place 1 of the Huntsville and Madison County Railroad Authority for a Five-Year Term Beginning on May 22, 2015, and Expiring on May 22, 2020 (Legal)
17. Appointment to Place 1 of the Madison County 310 Board of Directors for a Six-Year Term Beginning on April 1, 2015, and Expiring on April 1, 2021 (Legal)
18. Appointment to Place 1 of the Harvest-Monrovia Water, Sewer and Fire Protection Authority, Inc. Board of Directors for a Six-Year Term Beginning on March 2, 2015, and Expiring on March 1, 2021 (Legal)
19. Authorize Chairman to Execute Agreement with Top of Alabama Regional Council of Governments (Chairman)
20. Authorize Chairman to Execute Agreement with Downtown Huntsville, Inc. (Chairman)
21. Authorize Chairman to Execute Agreement with Huntsville Area Crime Stoppers, Inc. (Chairman)
22. Authorize Chairman to Execute Agreement with The University of Alabama in Huntsville (Chairman)
23. Authorize Chairman to Execute Agreement with Care Assurance System for the Aging and Homebound (Chairman)
24. Authorize Chairman to Execute Agreement with Alabama Constitution Village Foundation (Chairman)
25. Authorize Chairman to Execute Agreement with Chapman Sisson Architects regarding Design of Prototype Fire Station (Chairman)
26. Authorize Chairman to Execute Agreement with Hamid S. Baraty regarding Shed Road and Walker Lane Improvements (D-1)
27. Authorize Chairman to Execute Agreement with Paseur & Associates Architecture, LLC regarding Rainbow Mountain Pavilion (D-2)
28. Authorize Chairman to Execute Agreement with the Tennessee Valley Authority regarding Boat Ramp Repair (D-2 & D-3)
29. Authorize Chairman to Execute Agreement with Hurricane Community Center Association (D-3)
30. Authorize Chairman to Execute Agreement with Kenneth Hooper regarding Extra-Duty Deputy Services at Monrovia Community Center (D-4)
31. Authorize Chairman to Execute Agreement with Harris Home for Children, Inc. (D-6)
32. Authorize Chairman to Execute Agreement with Huntsville/Madison County Convention & Visitors Bureau (D-6)
33. Authorize Chairman to Execute Agreement with the City of Huntsville and Legend Holdings, LLC regarding Access to Property (County Attorney)
34. Authorize Chairman to Execute Agreement with J. C. Cheek Contractors, Inc. regarding Roadway Striping (Engineering)
35. Authorize Chairman to Execute Agreement with Littlejohn Engineering Associates, Inc. regarding Winchester Road Widening from Flint River Bridge to Bell Factory Road (Engineering)
36. Authorize Chairman to Execute Agreement with the State of Alabama regarding Preliminary Engineering for Bridge Replacement over the Flint River at Old Highway 431 (Engineering)
37. Authorize Chairman to Execute Agreement with Southern Heating and Cooling, Inc. regarding Law Library HVAC (Maintenance)
38. Authorize Chairman to Execute Agreement with Carrier Corporation regarding Chiller Maintenance (Maintenance)
39. Authorize Chairman to Execute Agreement with the Huntsville-Madison County Mental Health Board, Inc. regarding the Madison County Mental Health, Veterans and Drug Court Programs (Planning)
40. Authorize Chairman to Execute Agreement with the Alabama Department of Economic and Community Affairs (ADECA) regarding the Community Development Block Grant (CDBG) for Hazel Green Village Fire Hydrants (Planning)
41. Authorize Chairman to Execute Agreement with Southern Health Partners, Inc. regarding Inmate Healthcare (Sheriff)
42. Authorize Chairman to Execute Agreement with Xceligent, Inc. regarding Commercial Research Services (Tax Assessor)
43. Authorize Chairman to Execute Agreement with Water Works Land, LLC regarding Acquisition of Property for Water System Improvements (Water Department)
44. Authorize Chairman to Execute Contract Change Order with Cleary Construction, Inc. regarding Water Main Relocation for Winchester Road Widening at Flint River (Water Department)
45. Ratification of Agreement with the Redstone-Huntsville Chapter of the Association of the United States Army (Chairman)
46. Ratification of Grant Agreement regarding Fire Safety Education (Planning)
47. Raise Requests (Personnel)
48. SUBDIVISION(S):
Turner Farm Phase 3 (Proposed) / Two Old Ducks, LLC (Mark Anderson) / District 3
49. BID RECOMMENDATIONS: Ratify, table, cancel or reject:
2015-07 For plumbing parts for the Madison County Detention Facility.
2015-08 For concrete pipe for various departments.
2015-11 For one (1) or more battery powered spreader(s) for Bobo VFD.
2015-12 For Yard Repairs as needed for a period of one year not to exceed $47,500.00
2015-16 For one or more Single Axle Dump Truck(s) for District Two Office.
2015-17 For printing and mailing tax notices for the Madison County Tax Collector's Office
2015-21 For standard meter boxes with lids for the Madison County Water Department
2015-23 For one or more laptop computer(s) and tablet(s) for Harvest Volunteer Fire Department
50. Budget Amendments (County Administrator)
51. Approval of December 2014, January 2015, & February 2015 Expenditures (County Administrator)

Public Comments: If you wish to speak before the Commission, please stand and state your name and address for the record.

The next scheduled meeting of the Madison County Commission will be Wednesday, May 6 at ten in the morning.